TokaiMTB Constitution

TokaiMTB constitution: TokaiMTB NPO (VA)


Our trail, safety and financial report summaries.

Trail report year: 2016 to 2017

TokaiMTB received notice late in August of 2016 that based on our application, Tokai would reopen again to the public during the month of December following a fire that swept through the area in 2015, causing wide-scale damage and ultimately the closure of Tokai.

In January 2016 TokaiMTB requested SANParks look into the feasibility of an early reopening of Tokai based on our proposal of trails management and the provision of user safety.

The request was met with favour from SANParks and we were asked to continue with the process required to meet several SANParks risk and legal conditions.

The application required that TokaiMTB indemnify SANParks from any possible injury as a result of the continued tree felling operations, and wide-scale salvage of timber damaged in the recent fire. Added to this, TokaiMTB would need to provide the necessary oversight in terms of user safety, by installing signage and various measures clearly indicating areas undergoing timber extraction, thereby keeping users from straying onto roads providing contractor access. 

Marshals employed by TokaiMTB would need to be deployed to areas posing risk to users, as well as to areas identified in our safety initiative as being plagued by crime prior to Tokai’s closure in 2015.

TokaiMTB turned to Amarider for assistance with insurance requirements, to which Meurant Botha, founder of Amarider, obliged with indemnity cover of a combined R30m. 

The process required that SANParks head office in Pretoria provide a legal framework to which all parties would need to conform. TokaiMTB would also need to apply for an extension to its permit allowing vehicle safety patrols in order to carry out the proposed crime deterrance intiative.

The lengthy timeframe of the application meant that TokaiMTB could only get started on the trail restoration late into the year, commencing work at the start of September 2016, for the early reopening in December. 

The list below offers insight to the project of early reopening and the start of the restoration of the Tokai mountain bike trails.

TokaiMTB commenced and completed work on the following areas: listed in no particular order.

  • Temporary jeeptrack entry detour and general jeeptrack repairs.
  • Consulting the various user groups and stakeholders around permission for a temporary detour into areas where mountain biking is still currently prohibited. 
  • Importing materials for the resurfacing and grading of the detour jeeptrack, which at the time was in a poor state and unsafe for cyclists.
  • Providing jeeptrack water management for the duration of the detour.
  • Fixing potholes, adding water management and general maintenance on MTB approved jeeptrack.
  • Jeeptrack on levels 2, 3, 4 and 5 were cleared of tree debris, rocks and fallen trees.
  • TokaiMTB demarcated all out-of-bounds areas through planting of poles and securing chains across all no entry areas.
  • Signage indicating risk and detours were designed, printed and installed throughout the area.
  • Alien clearing; a massive task, as anybody that has seen the area will know. All the trails were completely overgrown and in some cases lost to alien growth. The following tracks were cleared:
    • Vasbyt (to the halfway point)
    • DH3 (to the halfway point)
    • DH2 (with help from volunteer builders)
    • DH1
    • Boulders
    • Cobra
    • Mamba
    • Boomslang
    • Snake Eyes
    • Puff Adder 
    • and The Switchbacks
  • Partial trail restoration, in conjunction with paid trail builders, were completed in this year on: 
    • Cobra
    • Mamba
    • Boomslang
    • Boulders
    • DH1
    • DH2
    • Vasbyt 
    • and The Switchbacks
  • Complete trail rebuilds were completed by TokaiMTB in this year on:
    • Snake Eyes
    • Puff Adder
  • Weekend safety patrols were instituted in Tokai.

TokaiMTB financials: 2016 to 2017


Trail report year: 2017 to 2018

This year saw the further restoration of several sections of trail lost to the fire, as well as ongoing maintenance and alien clearing on the existing restored trails.

TokaiMTB completed work in the following areas:

  • The complete rebuild of DH0.
  • The rebuild of an improved Lizard.
  • The rebuild of the AM Track.
  • The upgrading of upper Vasbyt with new berms, features and water management.
  • The rebuild of the lower section of Vasbyt linking it to the quarry.
  • The rebuild of the lower section of DH3 linking it to the quarry.
  • Continual alien clearing on all trails.
  • Boulders trail had several changes in flow made to the trail and several features were added.
  • The rock gardens on the Mamba trail were reworked to ensure safety on the trail.
  • Before being able to reopen the old exit route past the quarry, the jeep track had to be repaired of several identified hazards.
  • Interventions and remedial trail work was carried out on:
    • Cobra
    • Mamba 
    • Boomslang
    • Snake Eyes
    • DH1
    • DH2
    • DH3
    • Vasbyt 
    • and The Switchbacks

TokaiMTB financials: 2017 to 2018


Trail report year: 2018 to 2019

This year saw less restoration carried out than in the previous years, partially due to financial constraints. TokaiMTB staff spent the majority of their time intervening in regrowth of alien plants and several problem spots on existing trails: (It should be mentioned that if it were not for the financial constraints in this year, more trails would have been restored and upgraded with new features.)

  • Fairy Garden was rebuilt and added to the network in time for Christmas – Alien clearing on this track was a major task due to the very heavy alien infestation that took root in this area identified as a wetland with great conservation significance.
  • The old left-hand-descent on Vasbyt was rebuilt as a rock feature and a new berm was added to the long route where the two sections meet.
  • Boulders had a new rock feature added in order to allow riders safely navigate around a “sticking point”. (As this track caters to all levels of rider abilities, we need to listen to all comments and act on complaints when shown to be necessary.)
  • Lower Vasbyt had work completed to improve the entry, this included adding a drop from the jeeptrack and building up berms in three locations.
  • Upper Vasbyt had a minor reroute completed just above the jeeptrack crossing.
  • The last few corners of DH1 were revamped and the landing from the mid-point drop was rebuilt.
  • The entry to Snake Eyes was revamped with a new drop and alternate line, and the entry had both old and new feature worked added.
  • Maintenance and water management was carried out on:
    • Boulders
    • DH3 
    • DH2 
    • DH1
    • Cobra
    • Mamba
    • Boomslang
    • Snake Eyes
  • Alien clearing was carried out on:
    • DH2
    • DH3
    • Vasbyt
    • Boulders
    • Cobra
    • Boomslang
    • Mamba
    • Snake Eyes
    • and The Switchbacks
  • The weekend safety patrol was extended to include Tuesday and Thursday during the week and shortly after, resulted in the detection and subsequent arrest of criminals targeting hikers and cyclists with a clear intent to cause severe physical injury.

TokaiMTB financials: 2018 to 2019